An official and formal way for employees to express their desire to quit the company is with a resignation letter. It acts as a formal document attesting to the worker’s voluntary resignation.
Composing a letter or email of resignation can be very difficult. As a result, there are a few things to think about when writing a resignation letter. This is due to the fact that resignation is a crucial communication tool in HR operations.
Additionally, maintaining professional ties can be achieved by crafting a kind departure letter. It’s an official document that showcases your professionalism. You can therefore make a lasting impact on your coworkers and sustain a good relationship for years (with the organization and its colleagues) by making it memorable.
Format of resignation letter
Before writing a resignation letter, figure out who you are addressing to in your organization. Here are the key components that you must include while writing a resignation letter:
Contact Information
Formal Greeting
Statement of Resignation
Gratitude
Willingness to Assist
Polite signoff
Structure and sample of Resignation letter
Basic resignation letter sample
Subject: Official Resignation Notified from Your Complete Name:
To (Manager, Name),
Attached with effect from (Your Last Day of Work) is a formal resignation from (Your Job Title) at (Company Name). I would want to truly appreciate Company Name for giving me chances for professional growth. Particularly valued are (among other things for which you are grateful, team support, initiatives, or acquired abilities).
I want to make sure the changeover runs without incident throughout my remaining stay here. I would be happy to help train my replacement and record my continuous responsibilities to enable a seamless change. Tell me how I could most assist this process.
I hope your company’s and your own future offers even greater success.
Notes,
Your Signedature
Your typed name.
Subject: Letter of Resignation – (Your Complete Name) Template for a General Resignation Letter
To (Name of Manager), kindly
Having effect from (Your Last Day of Work), I formally leave from (Company Name) as (Your Job Title). Working at (Company Name) has been a great pleasure; I treasure the opportunity to (name specific fulfilling experiences or skills acquired). Particularly valued are (among other things for which you are grateful, team support, initiatives, or acquired abilities).
I decided to quit based on (briefly and favorably explain your reasoning). If you would want, kindly explain your next action; it will enable me to advance my professional goals.
I want to make sure the changeover runs without problems during my last time here. Recording my continuous work, completing any crucial tasks, and assisting with training my replacement would be of great pleasure. Please tell me how I could most contribute to this effort.
I wish for your and the company much greater success in the future. The invaluable memories and events I had at (Company Name) will always hold great value.
Views,
Your Signedature
The moniker you entered.
Retiring Resignation Letter
Subject: Professional Goodbyes Using Your Complete Name To (Name of Manager),
I hate to tell you I will be leaving (Your Job Title) at (Company Name) on (Your Last Day of Work).
After many amazing years with Company Name, I have decided to begin a new chapter in my life—retirement. The time has come for me to quit the working world and concentrate on (provide instances of retirement aspirations, such hobbies or family time).
It is impossible to express my real gratitude for the incredible chances and events I have had here. I truly value all of the aid and advise you and my colleagues have provided me over the years; I treasure the memory of (Name a few notable successes or happy moments).
Starting this new road excites me, but I am also rather sad to be leaving such a cherished team and workplace. I appreciate everyone at (organization Name) and will miss working for this great organization.
I want to make sure the changeover runs without problems during my last time here. I would be happy to assist with documentation of my continuous projects, training for my replacement, and resolution of any outstanding business.
I want to once more thank you for everything. For the company and you, I hope the future presents even greater success.
Respected,
(Your signature.)
Your Name Typed).
A letter of resignation motivated by personal grounds
Subject: Resignance Notice – (Your Position) – (Your Complete Name)”Dear (Manager’s Name),
This letter acts as notification that, as of (Your Last Day of Work), I will not be working under (Your Job Title) at (Company Name). Making this decision was difficult. But I have to step back from my position to concentrate on (briefly state your reason for leaving without being too clear or negative) because of uncontrolled personal circumstances.
My stay at (Company Name) has been quite fun. I especially appreciated (including particular objects for which you are appreciative, including team assistance, projects, or learned abilities).
I am completely committed to ensuring a seamless transition during my last time here. I would be happy to (name particular ways you might help, such project documentation, training your replacement, etc.). Please let me know how I could most assist the team and yourself during this process.
The priceless memories and events I created at (Company Name) will always hold great value. Working with such innovative and motivating bunch of people will be lost. I hope your company’s and your own future offers even greater success.
Respected,
(Your signature.)
Your name typed here.
A quick letter of resignation for an approaching departure
Subject: Effective immediate resignation letter – your entire name
Dear (Manager’s name),
Accept this letter as official notice that I am leaving my post as (Your Job Title) at (Company Name) immediately effectually. I truly regret any trouble this short notice could have created; it is not ideal.
I am not able to give the required notice time since (briefly explain your reason for sudden resignation, without negativity). I am sorry for any trouble; nevertheless, I understand that this decision will demand labor and flexibility.
I’m going suddenly, but I’m resolved to make sure the change goes as naturally as it could. I would be happy to (mention particular methods you may help, such training your replacement, tracking projects, compiling your continuous activity, etc.). Please kindly let me know the ways I could help you and the team throughout this period.
Working at (Company Name) gave me a lot of knowledge, and I will always value the company and the group highly. I value your acceptance and understanding. For the company and you, I hope the future presents even greater success.
Thanks,
Your mark
( Your Name Typed).
Respected letter of resignation for a fresh job
Subject: Resignation Letter Using Your Complete Name
To (Name of Supervisor), dear
I’m writing to let you know I will be leaving my present post as (Your Position) having accepted a new one at (Company Name). My last day of work will (date).
Using this chance, I would want to thank Company Name for the chances and experiences I have had. Working with my colleagues has been fun, and I have picked a lot of knowledge.
I will do all possible to ensure a flawless transfer during my last time here. Tell me whether there is anything particular I could do to assist.
I would want to thank you one more for all.
Emails,
Your moniker.
An outline for a letter of resignation giving notice
Subject: Official Resignation Notice – Your Complete Name
Dear (Name of Manager),
I’m writing to let you know I will no longer be employed for (Company Name), as of (Date of Resignation). Knowing it will take some time to move someone to the post of (Your Position), so I want to offer as much notice as I can.
This possibility would allow me to thank you for allowing me to collaborate with such a fantastic team. Working here has let me learn a lot, hence I appreciate the company’s help. I value the knowledge and skill I have gained.
Please tell me how I could assist with the training and transfer till my last day. Though I’m willing to help, I can only try to ensure the transfer goes without a hitch.
Once more, I would want to thank you for allowing me to collaborate with such a brilliant group. I wish the future just for you and the company only holds the finest.
respects,
(Your Name)
Sample resignation letter for a job unfit for you
Subject: Notice of Resignation – Your Position – Your Complete Name
Hello (Name of Manager),
I’m writing you this email formally to let you know I’m leaving my employment under (Company Name) with (Job Title). I shall be leaving the company on (Date).
I would want to investigate other possibilities since, during my employment at (Company Name), I found the breadth of the position was not what I had anticipated.
I count the chances and experiences I have had at (Company Name). I now know a lot and will always value the direction and assistance you and the team have provided me.
Please let me know if there is anything I could do to help the most smooth transfer.
Regards,
Your Name here.
Resettlement withdrawal template
Subject: Withdrawal From Resignation – Your Complete Name
Dear (name of employer),
I turned in my resignation on (date of resignation), which I am now retracting in writing. After careful thinking, I decided to keep with (Company Name). I apologies should this trouble you any way.
I would want to thanks you for your understanding and help over this period. Working with (Company Name) and assisting the business in success will be a delight.
Tell me whether there are any further steps I should do to complete the withdrawal process.
I value your time and considering.
respects,
( Your Name).
Resignment acceptance template
Resignance acceptance emails are official emails sent by managers or companies acknowledging and accepting a resignation. Apart from verifying receipt of the resignation letter and delineating the subsequent phases of the process of resignation, it frequently expresses appreciation for the work of the employee.
Subject: We accept your resignation.
I completely accept and thank you for your resignation from (Name of Company). We appreciate your contributions while working here; hope your future activities are productive.
Your last day of work with us will be (date). Tell us if there is anything we might do to enable your relocation go more naturally.
I once more value your help for (Company Name).
respects,
Your Name here.
(Your Title)
