What is a joining letter?
It refers to the formal letter that the employee submits to the company which acts as a confirmation of their employment in the company. It is a formal approval about the job from the employee’s side and says that he will work with the company as per the conditions discussed while hiring. It letter is usually submitted to the co-founder or hiring manager of the company. Here is a detailed template of the Joining letter that you can consider
Date
Subject: Joining letter for (Job Role)
Dear (hiring manager)
With reference to the appointment letter, I am about to inform you that I accept the job position of (name of the job position) that was offered to me and will able to start my work from (joining date and time). I am grateful for the job opportunity that you offered me and am excited to work with you with all the dedication. I look forward to contributing my skills and expertise to (name of the company).
Thanks and regards
Name
Designation
Contact number
Components of Joining letter
Date>subject>formal salutation> acknowledgement of the offer letter> acceptance of the offer letter>job role> joining time and date> acceptance of terms> gratitude> closing with warm regards.
Samples of joining letter
Joining letter for a new employee
To,
Tech Solutions Inc. 1234 Innovation Drive Silicon Valley,
CA, 94043
www.techsolutions.com
June 9, 2024
Subject: Joining letter for Software Developer
Reference: Appointment letter dated__________(DATE OF APPOINTMENT LETTER)
Dear ________(NAME OF THE HR MANAGER),
With reference to the appointment letter attached dated _______(DATE OF OFFER LETTER), I am informing you that I accept the position of _________(JOB PROFILE), offered to me and will be starting my work on ________________(JOINING DATE AND TIME).
I am grateful for the opportunity provided to me and excited to start working with the team. I look forward to contributing my skills and expertise to _________________(COMPANY NAME) success and growth.
Thanks and regards,
________________ (NAME)
_____________(DESIGNATION)
Joining letter for intern
To,
(COMPANY NAME)
(ADDRESS)
www.brightfuture.com
June 9, 2024
Subject: Joining letter for (JOB POSITION) Intern
Reference: Internship offer letter dated (DATE OF THE INTERNSHIP OFFER)
Dear Sir,
With reference to the internship offer letter attached dated ________, I am informing you that I accept the position of Marketing Intern, offered to me and will be starting my internship on ____________(JOINING DATE AND TIME).
I am grateful for the opportunity provided to me and excited to start my internship with the team. I look forward to gaining valuable experience and contributing to __________(COMPANY NAME) initiatives.
Thanks and regards,
_________(NAME)
___________(INTERNSHIP POSITION)
_______________(CONTACT INFO)
Joining letter for employee transfer
To,
(COMPANY NAME)
(ADDRESS)
Subject: Joining letter for Senior Software Engineer (Transferred Position)
Reference: Transfer approval letter dated __________(DATE OF OFFER LETTER)
Hello,
With reference to the transfer approval letter attached dated ___________, I am informing you that I accept the transferred position of Senior Software Engineer. I will be transferring from the__________(CURRENT DEPARTMENT) at our New York branch and starting my work at the Seattle branch on _____________(JOINING DATE AND TIME).
I am grateful for the opportunity to continue my career with (COMPANY NAME) in a new capacity and excited to start working with the team in Seattle. I look forward to leveraging my skills and experience to contribute to the success and growth of our new office.
Thanks and regards,
___________(NAME)
________________(JOB PROFILE)
