In this steadily evolving landscape of business, more and more companies are relying on HRMS platforms to take care of recruitment, payroll, performance reviews, compliance, and workforce analytics. As one of India’s primary providers of home-grown HRM software, Doinsights offers organizations a whole suite of tools to manage their most valuable asset: people.
This guide gets into the nitty-gritty of HRMS Glossary. Becoming familiar with the jargon allows the practitioner to use Doinsights at an advanced level, fostering greater efficiency and employee satisfaction.
1. Applicant Tracking System (ATS)
An ATS is a central recruitment hub for handling activities involved with receiving job applications, scheduling interviews, issuing offer letters, or even onboarding selected trainees. Doinsights’ modern ATS allows HR teams to automate resume parsing, track candidate status, and maintain a searchable talent pool.
2. Core HR
This covers processes such as personal profile maintenance, attendance, leave tracking, and regulatory reporting. Doinsights address that in Core HR with a suite of modules that all assure data accuracy, compliance with Indian labor laws, and full API integration with third-party tools such as payroll engines.
3. Time and Attendance Management
It handles clock-in and clock-out records, shifts, breaks, overtime, and exception alerts. Doinsights is supported by biometric setup, geofencing, QR code punching, and digital timesheet installation-action to empower managers with dashboards that will highlight attendance trends or a list of exceptions to be accounted for in payroll.
4. Leave and Absence Management
Enables an employee to apply for leave, check balance, and view denial or approval processes. Doinsights offers self-service options that streamline leave processes, automatically calculate carryover balances, and identify conflicts such as overlapping leave or breaches of compliance.
Read More: The HRMS Software function in Employee Leave and Attendance Management in India
5. Payroll Automation
Among all considered the waterproof fountain, salary disbursal, statutory deductions, reimbursements, and payslip distributions. Having a special interest to pay-based complications in India, Doinsights antiquated engine supports the likes of EPF, ESI, professional tax, TDS, and conversion to unique formats such as bank-related Excel exports or digital payslips.
6. Performance Review Engine
Supports goal-setting, alignment, feedback collection, reviews, and evaluation periods. Doinsights provides customizable rating scales, 360-degree review, managerial calibration, reminders, and insights into performance trends for promotion planning, skill mapping, and training needs identification into its suite.
7. Learning and Development Module
Provides training catalogs, enrollment workflows, progress tracking, certification, course evaluation ratings, and reminders. Thanks to Doinsights’ array of supported formats SCORM, videos, quizzes, and documents, learning can be unified within one platform.
8. Employee Self-Service (ESS) Portal
Designed for staff to update profiles, apply for time off, view payroll slips, submit travel requests, and communicate with HR. Doinsights keeps its mobile portal ultra-transparent for staff and able to reduce the HR administrative burden.
9. Manager Self-Service (MSS) Dashboard
Where team leave calendars, approval queues, click-to-approve, and other scantfew functionalities exist, the performance summaries and headcount management also find their presence. Along with the MSS dashboard, Doinsights allows managers to act on occurrences without delay and be well in the picture.
10. Workforce Analytics & Reporting
Measuring Key HR Metrics: attrition, tenure, hiring velocity, training uptake, and workforce diversity. Doinsights generates visual reports on its own and has the reports exported. Indian companies can also use the tool to generate compliance forms such as Form 24Q, 26Q, and PF remittances.
11. Onboarding Experience Suite
Simplifies onboarding tasks like document submissions, sharing knowledge, orientation sequences, and buddy assignment. Doinsights’ workflow-driven portal ensures new joiners feel welcomed from day one and would finish their mandatory tasks before joining.
12. Offboarding Module
This deals with resignations, clearance checklists, exit interviews, transferring knowledge, returns management, and settling benefits. Doinsights ensures that functioning exit workflows minimize risks and bring about insights through exit survey data.
13. Workflow Automation Engine
Usually, HR processes involve many stakeholders-line managers, payroll teams, finance, and compliance alike. Doinsights offers a visual flow-builder that hosts easy automation of the steps, sending reminders, capturing approvals, and tracking progress.
14. Compliance and Statutory Integrations
For an Indian HRMS to be valid, it has to abide by EPFO, ESIC, professional tax, MHA updates, and labor regulations. Doinsights comes with built-in calculators, statutory workforce movements, and routine updates, of which top among them would be inflation-driven increments in PF wage limits.
15. The Workforce Compensation Planning Toolkit
Salary management, variable payouts, bonus payments, allowance management, and cost-to-company structuring. Doinsights allows for scenario modeling and approval routing for annual increment cycles and incentive disbursements.
16. Role-Based Access Control (RBAC)
Data is secured by determining who can view or perform a particular operation. Doinsights provide more granular levels ranging from full administrator to payroll clerk or manager, with audit trails and change tracking for accountability.
17. Integration and API Connectivity
HRMS does not and should not work in isolation. Doinsights inherently connect with banking systems, attendance devices, HR chatbots, and enterprise software such as ERPs and BI tools. The rich API endpoints allow for integrations that scale industry-wide.
18. Data Security and Encryption
Confidentiality, Integrity, and Availability are absolute must-haves. Doinsights provides end-to-end encryption, secure cloud hosting, ISO-aligned architecture, and best-practice backup methodologies designed as per Indian data regulations.
19. Mobile Compliance and App Access
In recent years, BYOD is becoming more accepted, with mobile HR apps empowering employees to apply for requests, get a manager’s approval, and even enable HR to troubleshoot through their own Android or iOS devices. These Doinsights apps come equipped with push notifications and offline mode for teams in the field.
20. Audit Trail and Change Logs
Every modification to a record, from payroll rules to personal data and performance ratings, is recorded with timestamp, user ID, and a before and after snapshot of the data. Audit trails assist in internal audits, dispute resolution, and regulatory examinations.
Maximize The Value You Can Drive Out Of Doinsights
Map Your Process Visually
Use the workflow designer to convert linear steps (e.g., leave approval) into automated flows with deadlines and alerts.
Enable the Periodic Exporting of Analytics
Drill monthly drilling-and-attendance, payroll-trend, or performance-snapshot data into BI tools for richer insights.
Roll Out The Mobile App
Majority of field staff in Indian firms operate off their smartphone—mobile access means fewer HR queries and faster approvals.
Enforce Data Governance
Restrict permissions according to roles such as executives, line managers, finance, or field HR personnel.
Implement Statutory Rules Proactively.
Leverage the compliance engine of Doinsights to implement new changes, such as the newly revised provident fund wage limit, without manual intervention.
The Takeaway
A good HR system is not a good software purchase; it is a transformation. Doinsights put your HR function in a position to work as a strategic partner in better hiring, retention, engagement, compliance, and performance. Familiarity with these must‑know elements of HR software unleashes the platform’s full power.
If you want to feel it firsthand, contact Doinsights’ product specialists today for a custom demo.
