The concept of a virtual meeting is as simple as the name reflects. It is a professional meeting or discussion by integrates digital tools like audio calls and video calls. The main purpose of such a meeting is to maintain a regular connection with remote working employees or attendees who don’t have a common location. This is one of the most common phenomena that hybrid or report working companies adopt to access better communications wishing the team.
Types of virtual meetings
Teleconference: Meetings in this are conducted over the mobile phone or telephones. In the current times, technology has become so advanced that such sources have become less effective. This method is easy to access and requires no or minimal budget.
Video conference: Organisations arrange video meetings using applications and software like Teams, Skype, Zoom, and more. This is one of the most used methods for remote and hybrid teams. However, most of these systems offer chargeable access and require regular updates, which can be unaffordable for small businesses.
Web conferences: It isupdated and advanced versions of video meetings and conferences. They are a cutting-edge website and software arrangement specially made for different industries and companies. This software not only helps you arrange meetings but also assures various facilities such as mobile access, cloud storage, interactive polls, a secured network, and more. The only limitation of this method is that there should be high internet connectivity for glitch-free meetings.
Prepare a successful virtual meeting
Here is a list of some of the best practices that you can try for a successful virtual meeting:
- Access meeting 2-3 minutes earlier to avoid network glitches
- Prefer applications with better audio quality
- Prefer keeping yourself mute while you are not in the conversation to avoid background disturbance
- Speak directly into the microphone for clear communication
- Dont discuss private or confidential conversions like passwords or security codes
- Create a specific agenda for a meeting before attending it
- Share the meeting link at least 4 hours before its scheduled time
- Share the agenda at the time you share the meeting link
- After a meeting share a copy of the discussion and future activities decided in the meetings
