An employment verification letter is an official document produced by an employer attesting to either past or present employment status. Usually, it includes details on the worker’s job title, dates of employment, income or salary information (if necessary), and occasionally extras like performance reviews or, if needed, departure justification. Third parties—banks, landlords, government agencies—often request these letters to verify a person’s income and employment experience.
Employment verification letters find use in numerous areas:
Lenders or other financial institutions may request these letters to prove someone’s income as part of the loan or mortgage application process.
Before renting a house, landlords sometimes want these letters verifying an applicant’s constancy in income and employment.
Background Checks: Employers or government agencies could use these letters to verify employment history as part of their background searches on prospective candidates.
Immigration officials may request these letters for either immigration or visa purposes to verify a person’s stability and employment position in their country.
Using these letters, workers can show their present employment status whether they are requesting government assistance, insurance, or loans.
Legal Actions: Lawyers or courts may request these letters as proof in cases including employment conflicts or other problems.
Template of Employment verification email
Template 1
Subject: Request for Employment Verification
Dear [Name of Recipient],
I hope this communication reaches you in good health. Right now, I’m looking for [for verification purposes, like a mortgage], and I have to prove my employment. For your reference, kindly find the authorization form attached.
Please confirm the following information:
Status of employment: [Contract, part-time, or full-time]
Date of start: [Date]
Title of position: [Job Title]
Salary as of right now: [Amount, if relevant]
Your quick reply would be much appreciated. If you require any other information, kindly get in touch.
I appreciate your help.
Warm regards,
[Your Name]
[Your Role]
[Your Contact Details]
Template 2
Subject: [Employee Name] Employment Confirmation
Dear [Name of Recipient],
This letter serves as confirmation that [Employee Name] is employed by [Company Name]. Please see the information below:
Status of employment: [Contract, part-time, or full-time]
Date of start: [Date]
Title of position: [Job Title]
Salary as of right now: [Amount, if relevant]
Do not hesitate to get in touch with me directly if you need any more information or confirmation.
I appreciate you taking the time to consider this.
Warm regards,
[Your Name]
[Your Role]
[Your Contact Details]
Template 3
Subject: Verification of Employment for Immigration and Visa Purposes
Dear [Name of Recipient],
I’m writing to [Employee Name] to confirm their employment, as they need this information for immigration and visa requirements. Verify the following information, please:
Status of employment: [Contract, part-time, or full-time]
Date of start: [Date]
Title of position: [Job Title]
Salary as of right now: [Amount, if relevant]
We would appreciate your quick response to help [Employee Name] with the immigration and visa procedure.
I appreciate your cooperation.
Warm regards,
[Your Name]
[Your Role]
[Your Contact Details]
Template 4
Subject: Background Check Employment Verification
Dear [Name of Recipient],
I’m writing to confirm [Employee Name]’s employment information in order to do a background check. Verify the following details, please:
Status of employment: [Contract, part-time, or full-time]
Date of start: [Date]
Title of position: [Job Title]
Salary as of right now: [Amount, if relevant]
We appreciate your quick answer, which will help us finish the background check.
I appreciate your help.
Warm regards,
[Your Name]
[Your Role]
[Your Contact Details]
